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Privacy

Privacy Policy What is private data? Why are private data processed on the ADS site? Does the site deliver cookies? What are data holders’ rights? What security measures are adopted to protect data? Data retention periods Transfers outside the EU Who should I contact for questions or complaints? Changes

Privacy Policy

Last update: 25/09/2025

The purpose of this page is to explain the policy of the www.oad.aero website regarding any personal data you may provide during your visit. Our objective is to protect your data in accordance with the General Data Protection Regulation (GDPR – EU 2016/679) and applicable Belgian legislation.

What is private data?

  According to Article 4 of the GDPR, personal data means “any information relating to an identified or identifiable natural person.” A person is considered identifiable when they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or one or more factors specific to their physical, physiological, genetic, mental, economic, cultural, or social identity.


Why are private data processed on the ADS site?

Data Controller:

Optimal Aircraft Design SRL (OAD)

Rue de l’Yser 31, 5020 Namur – Belgium

Company number: 0887.679.266 – VAT BE0887.679.266

Email: info@oad.aero

OAD collects and processes your personal data when you:

  • visit the website (technical browsing data, cookies),
  • fill in a contact or registration form,
  • enter into a contractual relationship with OAD (orders, services).

Purposes and legal bases:

  • Handling inquiries (contact forms, requests, support) – Legal basis: pre-contractual measures.
  • Contract execution (order processing, invoicing, client management) – Legal basis: contract performance.
  • Commercial communication (newsletters, product information) – Legal basis: consent.
  • Site security and improvement – Legal basis: legitimate interest.
  • Anonymous statistics – Legal basis: legitimate interest.

Mandatory data fields:

Data marked with “*” are necessary to process your request or order. Failure to provide these may prevent OAD from responding or fulfilling the contract.

Recipients:

  • OAD and its authorized staff,
  • Technical service providers (hosting, maintenance, emailing) bound by confidentiality,
  • Payment or billing providers (if applicable).
    No data is sold or transferred to unauthorized third parties.

Does the site deliver cookies?

A cookie is a small file sent by a server to a user’s device and stored on their hard drive.

Types of cookies used:

  • Technical cookies required for the site to function (e.g., session cookies),
  • Analytics cookies (anonymous statistics),
  • Third-party cookies (e.g., Google Analytics, social media) – subject to your prior consent.

Session cookies are automatically deleted when the browser is closed.

Other cookies are stored for a maximum of 13 months.

For more details, see our Cookie Policy.

What are data holders’ rights?

Under the GDPR, you have the following rights:

  • Right of access: know whether we process your data and obtain a copy.
  • Right of rectification: correct or complete inaccurate data.
  • Right to erasure (“right to be forgotten”).
  • Right to restriction of processing.
  • Right to object:
    • general objection on legitimate grounds,
    • specific objection to direct marketing.
  • Right to data portability: receive your data in a structured format or transmit it to another controller.

How to exercise your rights:

Requests must be addressed to:

OAD SRL – Rue de l’Yser 31 – 5020 Namur – Belgium

Email: info@oad.aero

Proof of identity may be required.

What security measures are adopted to protect data?

OAD takes appropriate technical and organizational measures to protect personal data against:

  • unauthorized access,
  • accidental alteration, loss, or destruction,
  • disclosure to unauthorized third parties.

Measures include:

  • access controls and authentication,
  • secured servers and encrypted communications,
  • regular backups,
  • contractual confidentiality obligations for our providers.

Users who are assigned identifiers (e.g., customer numbers) are responsible for maintaining their confidentiality.

Data retention periods

  • Contact data: up to 3 years after the last interaction.
  • Contractual data (orders, invoices): 10 years (legal obligation).
  • Cookies: up to 13 months.

Transfers outside the EU

Data is not transferred outside the European Union. If OAD engages a provider outside the EU, appropriate safeguards will be implemented, such as the European Commission’s Standard Contractual Clauses.

Who should I contact for questions or complaints?

Any question or objection concerning the collection and/or processing of your personal data may be addressed to:

OAD SRL – Rue de l’Yser 31 – 5020 Namur – Belgium

Email: info@oad.aero

If you believe your rights are not respected, you can file a complaint with:

Data Protection Authority (DPA)

Rue de la Presse 35, 1000 Brussels – Belgium

www.dataprotectionauthority.be

Changes

OAD reserves the right to amend this policy at any time to reflect changes in legislation or technology. The most recent version is always available on this page.